FAQ'S
FREQUENTLY ASKED QUESTIONS
WHAT IS THE BUILDING CAPACITY?
The capacity of each event may vary depending on your event’s layout—whether you plan for cocktails, dinner, and dancing, or a seated ceremony and reception. It can also be very different for a non-wedding event. Our venue can seat up to 164 in our main hall, however, we recommend 150 and under as our ideal capacity for the most comfortable seating room. We can help guide you on the best use of space based on your guest count and event vision. We can host more in our space if it is a standing, cocktail-style event versus full tables and chairs. We can host up to 250 for a cocktail-mingling style event.
WHAT IS THE RENTAL FEE AND WHAT DOES IT INCLUDE?
Please our pricing and inclusions here.
WHAT DATES ARE AVAILABLE?
We currently show our Friday, Saturday, Sunday dates on the website, however, we book every day of the week. Please inquire about M-F with a phone call. Soon we will be showing the whole calendar on the website.
See our Fri-Sun availability here.
IS THERE A DEPOSIT? WHEN ARE THE ADDITIONAL PAYMENTS DUE?
To book your date we require 1/2 of your Venue Rental Fee. The remainder of your Venue Rental Fee is due 90 days prior to your event (depending on the time of your interest in booking, the 90-day mark may be shortened). There is a 2.9% payment processing charge for all payments made by Credit Card that can be avoided by making payments by check or ACH Transfer.
HOW DO I RESERVE A DATE?
To secure your date, we require a signed contract, acknowledgment of our booking and use policies, and a payment of half the Venue Rental Fee, which can be made by check or credit card.
DO I NEED TO SCHEDULE A TOUR OR CAN I JUST STOP BY?
Tours are available by appointment only. You can check our availability and sign up for a tour here. If you don’t see an available tour time that works for you please email Rachel@eventsbybestow.com and we’ll find a time that works for you!
CAN WE BRING OUR OWN ALCOHOL?
Yes, you can supply your own alcohol. When bringing your own alcohol, we require day-of event insurance that includes host liquor liability coverage. Here's an overview of standard requirements:
1. General Liability Insurance
- Coverage Amount: At least $1 million per occurrence and $2 million aggregate.
- Purpose: Protects against property damage and bodily injury that may occur during the event.
2. Host Liquor Liability Insurance
- Coverage Amount: Typically included in the general liability policy but must specifically cover alcohol-related incidents.
- Purpose: Protects the host (the couple) from claims arising from alcohol consumption by guests, such as property damage or injuries.
3. Venue Requirements
- The policy should list the venue as an additional insured to protect the venue against claims.
- Proof of insurance (a Certificate of Insurance or COI) is usually required 30 days before the event.
Where to Obtain Insurance
Couples can purchase event insurance from providers such as:
- WedSafe
- EventHelper
- Markel Event Insurance
- Our venue insurance company - we can provide you with this information
We do not allow for cash bars.
IS THERE A FOOD AND BEVERAGE, OR GUEST COUNT MINIMUM?
No, we do not require a minimum for either.
DO WE HAVE TO UTILIZE YOUR CATERERS AND BAR SERVICE?
While we have an excellent list of preferred vendors, including caterers, florists, photographers, and more, at this time, you are welcome to bring in outside vendors with prior approval. We do require a professional catering company and bartending service company for every wedding. Vendor information for booked catering and bar is required 30 days before the event.
For a non-wedding event. depending on the event type, we allow for personal catering to be brought in.
WHAT DO YOU REQUIRE FOR BAR SERVICE?
We require professional bartenders to be hired to manage bar services during your event. This includes complete setup and breakdown of the bar area, as well as ensuring the bar is thoroughly cleaned before leaving for the night.
For your convenience, alcohol and ice can be delivered directly from Wyatt’s Wet Goods, and any unopened alcohol may be returned to them after the event.
ARE THERE OVERNIGHT ACCOMODATIONS NEARBY?
Yes! We are centrally located in the city of Longmont. All hotels are 10 minutes from our location.
Hilton Garden Inn is our preferred hotel and is only 4 minutes away from us. And Longmont will soon have it's first boutique hotel, Hotel Longmont, located only one block from our venue! Walkable for all guests. Expected opening, January/February of 2026.
HOW DOES PARKING WORK?
We will share a parking map with you, showing 123 free city parking spots available for use within one block radius of our building. We have 16 parking spots on our building's property.
DO YOU OFFER RECTANGLE TABLES INSTEAD OF ROUND?
Yes, we have beautiful wood farmhouse rectangle tables that are included your Venue Rental Fee. We do not have round tables in our inventory, but they can certainly be rented and used at our property.
DO YOU REQUIRE TABLE LINENS, GLASSWARE, SILVERWARE, ETC.?
We do not. You will need to work with your caterer on dinnerware (plates, utensils, napkins) or bring in your own. We recommend to wonderful local rental companies for rentals - All Event Rents and Wallflower Rentals.
Our tables do not require linens unless you prefer having that look for your event.
WHAT HAPPENS IN CASE OF RAIN?
We have a stunning main hall that can beautifully accommodate both your ceremony and reception—so there’s no stress if the weather doesn’t cooperate. Plus, we offer a separate indoor space for cocktail hour if needed, keeping your celebration seamless and stress-free.
DO YOU ALLOW PETS ON SITE?
We understand how important pets are—they’re a big part of our lives too! We’re happy to allow animals during the ceremony and photo portions of your wedding.
For non-wedding events, any animals and their time on-site must be pre-approved by Rachel or Diego prior to the event. This helps us ensure there’s a clear plan for their care and that everything runs smoothly for your celebration.
WHAT FORM OF PAYMENT DOES BESTOW ACCEPT?
We accept check or credit card payments. We do charge a 2.9% credit card processing fee for all credit card payments. This processing charge can be avoided with check payments.
DO YOU OFFER AN ON-SITE COORDINATOR?
Yes, we provide an on-site coordinator, but their role is limited to handling the logistics of the venue itself. They will ensure everything runs smoothly at the venue from setup to teardown. However, if you’re looking for full wedding planning and design services, we’re happy to recommend some of the best wedding planners in the area who can assist with that.
WHAT IS THE VENUE RENTAL ACCESS LIKE?
BUYOUTS - FULL DAY
Your rental time block begins at 12:00 PM, giving access to you and your vendors. Guest events conclude at 10:00 PM, with an additional hour from 10:00–11:00 PM reserved for vendor cleanup.
Additional hours outside of the included 11-hour window are available at $500 per hour.
BY THE HOUR
We offer a range of hourly rental options based on availability. Please reach out to inquire—we’d be happy to help you secure the space for your event if the timing works.
DO YOU REQUIRE A WEDDING PLANNER FOR WEDDINGS?
Yes, we do require a wedding planner for all weddings. This is different from our on site event manager provided by Bestow.
WHAT TIME DOES MUSIC NEED TO END?
With the standard 11 hour venue rental music would end at 10pm. You can add additional hours if you’d like but music must conclude by 12am at the latest.
WHAT IS THE EVENT CLEAN-UP PROCESS LIKE?
Your vendors will need to clean / strike everything associated with their services (catering, floral, DJ, etc.). You will need to designate one person to get all personal belongings at the end of the event as everything needs to be taken offsite. The majority of cleanup will be your caterers responsibility. If you are not working with a full service catering company or some of your vendors will not be striking Bestow Events can bring in a cleaning team for $350.
ANY RULES WITH DECORATIONS?
We do not allow any nails / holes in the walls / surfaces. You may hang decor from the joist beams in the ceiling and we do allow nails to be used in the joists, but your design team must remove them all at the end of then night.
Nothing can be attached or inserted of any kind to the movable white wall on the west side of the Main Hall.
Neither glitter or confetti are allowed.
ARE FOOD TRUCKS ALLOWED?
Absolutely!
